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Administration Assistant

PARKROYAL on Beach Road, Singapore

Located conveniently in downtown Singapore, a stay at PARKROYAL on Beach Road hotel places you in the vicinity of Marina Bay – the doorstep to the city’s premier business and leisure destinations.

Get to popular world-class Singapore attractions such as the Merlion and the Esplanade easily within minutes, or explore quaint little shophouses and lesser-known local gems just around the corner.

Position Summary

Assist all clerical and administrative duties and provide administration support to operations at spa and fitness.

Key Responsibilities

Position Duties and Accountabilities

  • Prepare minutes of meetings.
  • Check daily operation report.
  • Track annual leave, MC and PH records of all staffs
  • Update data on e-HR
  • Monitor, apply, terminate staff license accordingly
  • Handle courier services if needed to
  • Collect Mails
  • Keep track of vouchers issued and balance
  • Put up requisition for stationary and office supplies
  • Order all stocks as and when required.
  • Ensure items ordered arrives on time to avoid jeopardizing operation
  • Prepare monthly laundry report
  • Prepare monthly staff commission claim
  • Ensure daily accounts settlement is accurate and all Prescription Forms are submitted
  • Track therapist productivity and room utilization on monthly basis 

Associate Learning & Development

  • Attend all training assigned

Monitor and Support

  • Process Membership cards
  • Sent out welcome Letters, reminder letter
  • Check locker rental record is up to date
  • Check membership record is up to date.
  • Coordinate with accounts on all membership matters and provide report monthly
  • Keep an updated record of all the necessary information related to clients.
  • Check cash float tally everyday
  • Check all payments are settled daily
  • Verity Hotel Front Desk monthly commission.
  • Check promotion record
  • Follow up with maintenance to address problems arising from faulty facilities or equipments as and when required
  • Accepts other reasonable requests made by the Management

Employee Relations & Development

  • Be a good team worker by extending helping hand to other team members.

Reports & Meetings

  • Submit document on time when it deemed fit
  • Attend meetings when necessary

Policy and Procedures

  • Act in accordance with all policies and procedures and communicate policies at all levels.
  • Ensure outlet administration are efficiently and effectively monitored

Hygiene and Safety

  • Ensure office is clean and tidy.

Product Knowledge

  • Be updated with all spa promotions

Talent profile

  • Minimum GCE N level
  • Minimum of 1 years’ experience working in similar capacity
  • Good working knowledge of relevant computer software packages(including Microsoft Office, Word/Excel/PowerPoint
  • Fluent in English is a must.
  • Very good written and oral skills
  • Relevant experience in similar capacity would be an advantage.

How to Apply

Please write in with your detailed resume and email us at careers.prsin@parkroyalhotels.com

We apologize that only shortlisted candidates will be notified.


Position Title

Administration Assistant

Reference #

adminasst

Posted

20 July 2016

Closes

26 August 2016

Country

Singapore

Location

PARKROYAL on Beach Road, Singapore

Department

Spa, Health Club and Recreation


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